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Minutes of NIETF Board Meeting
05/18/08

I. Meeting was called to order at 6:34 pm by JoBeth Cruz

Board members in attendance: JoBeth Cruz, Lisa Woodruff, Ruth Best, Stephanie Naumoff, Ken Mertens, Mark Ladd, Larry Hinken, Ed Griffith, Becky Fox, Darren Serhal, Angie Lowe, Justin Treasure and Sandy Hyde.

II. Consent Agenda

A motion was made to accept the submitted reports. The following reports were seconded and

approved.

a) Board Minutes from April

b) Treasurer’s Report

c) Outreach Report

d) Development

III. Non-Submitted Reports

a) Musical Nominations Secretary’s Report - written report distributed.

1. Portage Changed Footloose time of Sunday performance

2. All viewers stand in a good place. They can miss 5 shows this year.

b) Play Nominations Secretary’s Report - written report distributed; Questions on Purdue’s

eligibility due to lack of performances this year.

d) Marketing

1. Webinar Successful

2. Updates for Website discussed

3. Prototype for Brochure discussed.

a. Losing audition dates; detrimental?

b. Production Logo concerns discussed

c. Marketing Survey

d. “Roll Out” plan for new brochure

e. Inserts as stuffing issues & garbage on theatre floors

f. Questions on printing prices for full color brochures / Insert to be 4 pages

4. Question on limited rights for NIETF Logo

IV. Old Business

a) Flyer for Summer Event

b) Webinar – Very successful; looking to future events

c) Award Tally System – Discussion on positive & negative outcomes of updating the Gala Award System

d) Calendar – reviewed and updated

e) Gala Calendar

1. Discussion on ticket prices

2. Update of Completed Gala tasks

5. Larry to have a Development Meeting for Sponsorships

V. New Business

a) P&P revisions: The following proposals were seconded and approved.

1. To replace paragraph A of Article II, section 7 (Replacement of Elected Board Members)

A. If an elected Board member is unable to fulfill the duties for the season for which he/she was elected, the president may call a special meeting of the voting members (Board of Directors, viewers, and member theatre representatives) for the purpose of filling the vacated position.

2. To be added as a third paragraph to Article II, section 7 (Replacement of Elected Board Members)

C. If a majority of the Board agrees, votes for the special election may be submitted electronically, any other transmission method yet to be invented, or by US Postal Service to the Vice President or President’s designee 72 hours before the special meeting.

3. To be added to paragraph A of Article II, section 6 (Resignation of Members). Should be inserted after the word by in the first sentence.

“electronically, an other transmission method not yet invented,”

b) File Sharing – tabled until June Meeting

c) Proposals for “Pay in the Theatre” – submitted by Larry Hinken. To be added to June Agenda.

d) Gala Awards Committee to be created at June Meeting (Justin Treasure)

e) ACT FEST – Packet distributed

1. Packet to be read by board & discussed at June Meeting

2. Committee to take charge of plan

f) June Meeting to be held at Portage Community Theatre.

VI. Adjournment The meeting was adjourned by the President of the Board, JoBeth Cruz, at 8:46 PM.

Respectfully submitted,

Stephanie A. Naumoff

2008 NIETF Correspondence Secretary