Minutes of NIETF Board Meeting
04/20/08

I. Meeting was called to order at 6:32 pm by JoBeth Cruz

Board members in attendance: JoBeth Cruz, Lisa Woodruff, Stephanie Naumoff, Mark Ladd, Ken Mertens, Larry Hinken, Ed Griffith, Anne Nichols, Becky Fox, Darren Serhal, Angie Lowe and Sandy Hyde.

II. Consent Agenda

A motion was made to accept the submitted reports. The following reports were seconded and

approved.

a) Board Minutes from March

b) Play Nominations Secretary’s Report

c) Outreach Report

III. Non-Submitted Reports

A motion was made to accept the non-submitted reports. The following reports were seconded and

approved.

a) Musical Nominations Secretary’s Report - written report distributed

b) Development (Oral)

1. Sponsorships need to be collected

2. Jack Jaros now added to Development Committee.

c) Marketing

1. Profile Form distributed to board. Board Members will send their profile to Becky via email for the website profile page. Once Board Members profiles have been completed, the Viewers and Individual NIETF Members will be spotlighted.

2. Member Theatre Board Meetings; Becky to visit.

3. NIETF Brochure. It was decided that the new brochure is too busy & the tri- fold is not the best option. Becky will bring brochure to committee to design an updated and cleaner version.

4. Questions posed on NIETF Logo Copy write. Becky will speak to Karin Albright-Coleman for answers.

5. The Popcorn Festival and Perogi Festival Booths will proceed as they have in the past.

3. Grant writing workshop - Discussed

4. Webinar for Sponsorship – Discussed. Motion to approve no more that $200 for Webinar to be held on May 10, 2008 from 10:30 am to 12 noon at the Porter County Visitors Bureau. Motion seconded and approved.

d) Treasurer’s Report - No report Submitted

IV. Old Business

a) Election for additional NIETF Board Member at Large. Discussion to be resumed in New Business.

b) Summer Event

1. Documents from Committee distributed to board

2. NIETF Memberships to be sold at event

3. Flyers to be distributed to theatres and posted on line.

c) Scholarship – date on application incorrect. Ed will contact The Legacy foundation and discuss. Correct dates will be sent to Darren to update webpage.

d) Opening Number

1. Additional suggestion submitted

2. No feasible suggestions or scripts made that the Board are in agreement with. Ed will begin writing this year’s opening number.

e) Award Talley System ~ Darren distributed research documents to be discussed at May Meeting.

f) Board Calendar Discussed and Updated

g) Gala Calendar Reviewed

V. New Business

a) P & P proposal; RE: Special Election

1. Written proposal distributed and discussed

2. Moved to update the P & P Special Election wording from “shall” to “may” in regards to the president’s decision to call a formal meeting when a vote is needed to elect an additional board member. Idea so moved and seconded.

3. The current discussion to bring on an additional member this term was tabled indefinitely.

b) File Sharing - filesanywhere.com – may be best option; all will attempt before next meeting

c) Viewer percentage issues discussed. Due to theatre production scheduling, any viewer involved in a summer production will be unable to avoid missing productions. Mark & Ken will send notices to the viewers to make them aware of the issue so that they may plan accordingly.

d) May Meeting to be held at the Portage Yacht Club.

VII. Adjournment. The meeting was adjourned by the President of the Board, JoBeth Cruz, at 8:55 PM.

Respectfully submitted,

Stephanie A. Naumoff

2008 NIETF Correspondence Secretary

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